Privacy Policy

Thank you for visiting the Kingship Regtech Limited ("Kingship Regtech") Website.

At Kingship Regtech, we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and manage personal data. We fully adhere to the requirements of the Personal Data (Privacy) Ordinance (Cap 486 of Laws of Hong Kong) and ensure our staff maintain the strictest standards of security and confidentiality. We aim to make your experience with our services and Website secure and worry-free. By accessing or using our Website, you acknowledge that you have read, understood, and agree to be bound by the terms of this Privacy Policy and our Terms of Use.

1. Personal Data Collection and Use

1.1 Information We Collect Automatically (Non-Personal Data)

Generally, you can browse our Website without providing any personal data. Like many websites, we automatically record non-personal information about your visit through the use of cookies and similar technologies. Cookies are small data files sent to your computer to record your interaction with our Website and to help identify your browser during future visits. While some cookies may be saved permanently, they are generally harmless. You have the option to disable these cookies through your browser settings, though this may affect your ability to fully use certain features of our Website.

The types of non-personal data collected automatically may include: the browser type and version, the operating system, the IP address, the domain name of the server, pages visited, and time spent on pages. This aggregated information is used solely to compile general statistics about our Website's visitor numbers, usage patterns, and to enhance our service delivery and analyze performance. No personal data is collected automatically through cookies or similar technologies unless you explicitly provide that information to us through another interaction (e.g., a form submission).

1.2 Information You Voluntarily Provide (Personal Data)

We only collect personal data when you voluntarily provide it to us for specific purposes or services. Such instances may include, but are not limited to, when you:

  • Make an inquiry or submit a request (e.g., via a contact form, email)

  • Register for a demo or service trial

  • Apply for a product or service

  • Engage in compliance consultation

  • Request information about licensing or training programs

  • Send us an email with questions, complaints, or feedback

The types of personal data we may collect include, but are not limited to, your name, contact details (e.g., telephone number(s), email address, physical address, fax numbers), company details, identification information, and any other information necessary to provide the requested service or process your request. The specific purposes for collecting your personal data will be clearly set out on the relevant sections of our Website or during the service engagement process where you are invited to provide such data. Please note that refusal to supply required personal data may prevent Kingship Regtech Limited from processing your request, providing the requested services, or entering into a business relationship with you.

When you send us an email to make any inquiries, complaints, or provide feedback, we will record your personal data to address your inquiry, process your complaint, or follow up appropriately.

1.3 Marketing Communications

Where personal data is provided by you, we may occasionally send you promotional materials regarding our products and services. If you do not wish to receive further promotional materials from us, please e-mail us at info@kingship-regtech.com. Please allow a reasonable period for your opt-out request to be processed.

2. Security of Personal Data

We take the security of your personal data seriously. We implement reasonable administrative, technical, and physical safeguards designed to protect personal data from unauthorized access, use, disclosure, alteration, or destruction. We generally do not disclose personal data to third parties unless such disclosure is necessary for the provision of our services, required by law, or with your explicit prior consent. All personal data you provide us is secured on our systems with restricted access, limited only to authorized personnel who have a legitimate business need to access such data. We regularly instruct our staff on our Privacy Policy to ensure their strict compliance. However, no method of transmission over the Internet or electronic storage is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

3. Disclosure and Sharing of Personal Data

Our general policy is to keep all personal data confidential except as permitted or required by law, or as necessary to provide our RegTech solutions and compliance advisory services to you.

The personal data provided will be used for the specified purposes stated at the time of collection, including but not limited to processing of service applications, providing RegTech platform access, delivering compliance consultation, processing license applications, statistical purposes, fraud prevention, and other related operational matters. We may disclose your personal data to the following categories of parties who assist us in delivering our services or fulfilling our legal obligations, solely for purposes consistent with those specified:

  1. Group Entities: Other companies within the group for operational, administrative, and service delivery purposes.

  2. Service Providers & Technology Partners: Any personnel, agent, adviser, auditor, contractor, or service provider who provides services and advice to us in connection with our operation, including but not limited to IT support, cloud hosting providers, data analytics providers, and specialized risk intelligence partners (e.g., Dow Jones for name check data systems). These third parties are contractually obligated to maintain the confidentiality and security of the personal data and are restricted from using it for any purpose other than providing services to Kingship Regtech.

  3. Regulatory & Legal Bodies: The person to whom we are required to make disclosure under any law applicable in or outside Hong Kong, or to protect our rights, property, or safety, or that of our users or others (e.g., for licensing applications, regulatory reporting, or investigations).

  4. Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.

You should also note that as we have no control over any act of any third party, the privacy protection stated in this Privacy Policy does not apply to information which has been disclosed to any third party incidental to or in the course of our operation or in providing our services. We assume no responsibilities on the privacy protection against such third parties.

4. Data Retention

Personal data you provided to us will be retained for such period as may be necessary for the carrying out of the purposes referred to in this Privacy Policy, to comply with our legal and regulatory obligations, resolve disputes, and enforce our agreements.

5. Your Rights: Personal Data Access and Correction

Under the Personal Data (Privacy) Ordinance, you are entitled to be informed by us whether we hold your personal data, to have access to such data, and to correct such data if they are inaccurate.

Any such data access request has to be made in writing and be sent to us by e-mail to: info@kingship-regtech.com. We may charge a reasonable fee for processing any data access request.

6. Hyperlinks

This Privacy Policy only applies to this Website. If you click on any advertisement or hyperlink linking to another website, you will leave our Website for another location. We shall not be responsible for the privacy and security practices or the content of such websites, and you should always check the privacy policy of all websites you click on.

7. Updates to This Privacy Policy

We reserve the right to revise, change, or modify this Privacy Policy from time to time at our sole discretion by updating this Privacy Policy, posting, or by inserting notices located on particular pages at this Website to that effect. Please remember to visit this page from time to time to review any amendments to the above Privacy Policy and their effect on your use of this Website. Your continued use of this Website implies your acceptance of such amendments.

8. Applicable Law

This Privacy Policy shall be governed by and construed in accordance with the laws of the Hong Kong Special Administrative Region of the People’s Republic of China.

9. English Version and Chinese Translation

This Privacy Policy is written in English language with a Chinese translation. If there is any discrepancy or conflict between the English version and its Chinese translation, the English version prevails.